An excellent career opportunity exists for interested and qualified candidates to apply for the following position at Feedmaster (Pty) Ltd at Okapuka.
PRIMARY PURPOSE OF THE POSITION
The Distribution Controller is responsible to plan and implement procedures for the storage and dispatch of finished goods and products for Feedmaster in Namibia to meet company targets for business sustainability and initiatives. Initiate and control adherence to internal storage and dispatch goals and standards as well as receiving raw material at the Depot.
KEY FUNCTIONS AND RESPONSIBILITIES
1. Receiving of Finished Products
- Ensure accurate receiving, storage, picking and dispatch processes of finished products.
- Receiving of products from various suppliers and verify quantities with the invoice/s.
- Ensuring quality of products received are in line with company standards.
2. Stock, Inventory & Storage Control
- Oversee stock movement and report any issues with stock timeously.
- Ensure accurate receiving, storage, picking and dispatch processes.
- Enforce strict FIFO and stock rotation policies.
- Conduct and manage monthly and ad hoc stock counts.
- Investigate and report all stock variances.
- Ensure returned goods, damages and claims are processed accurately.
- Protect inventory from loss, damages or shrinkage.
- Maintain pallet control and reconciliation in line with the company policy.
3. Dispatching
- Timeously organising and planning distribution of trucks on loading dates.
- Control and manage the accuracy of invoices, picking slips, delivery notes and weighbridge slips.
- Practice continuous improvement principles on the dispatch of finished goods.
- Ensure effective route planning and load optimisation.
- Drive depot productivity and eliminate operational inefficiencies.
- Ensure all deliveries are executed accurately, timeously and according to company standards.
4. Fleet, Logistics & Asset Management
- Ensure fleet availability, roadworthiness and compliance.
- Monitor fuel consumption and vehicle utilisation.
- Drive profitability on trucks.
- Ensure preventative maintenance schedules are adhered to.
- Report accidents immediately and manage corrective processes.
- Ensure forklifts and material handling equipment are serviced and legally compliant.
- Conduct routine vehicle and asset inspections.
- Drive depot-level fleet utilisation optimisation in alignment with Distribution Manager targets.
- Debriefing of driver’s documentation upon return to depot.
- Monitor satellite tracking of trucks.
5. Customer Service & Stakeholder Management
- Maintain strong relationships with key customers.
- Ensure timeous resolution of customer complaints and queries, (including credit notes).
- Support sales and operations alignment through proactive communication.
- Ensure depot supports company brand and service reputation.
- Maintain high-performance levels on customer services and needs.
6. Financial & Administrative Control
- Verify correct invoicing and timely processing of PODs.
- Maintain accurate time & attendance, overtime and bonus records.
- Participate in annual budgeting process and monthly variance reporting.
- Control costs & expenditure against budget.
- Purchase of fleet requirements.
7. Staff Leadership & Performance Management
- Develop and lead a high-performing depot team.Ensure compliance with HR policies and disciplinary procedures.
- Conduct bi-annual performance appraisals.
- Ensure training and development aligned with ISO standards.
- Drive productivity, accountability and team morale.
- Manage leave balances and workforce planning.
8. Compliance, ISO, HACCP, Health & Safety Management
- Ensure full compliance with ISO standards and company SOPs.
- Maintain hygiene, housekeeping and pest control standards.
- Ensure adherence to HACCP, Health & Safety legislation.
- Ensure fumigation and stock preservation standards are maintained.
- Drive a ZERO fatality / harm safety culture.
- Always ensure audit readiness.
9. Continuous Improvement & System Optimisations
- Support digital initiatives (TMS, tracking systems, ERP enhancements).
- Develop and maintain effective Warehouse Management System (WMS).
- Monitor KPIs and identify process improvement opportunities (weighbridge, weight scales, etc).
- Implement depot workflow improvements to increase efficiency.
- Champion a measurement-driven culture within depot operations.
10. Depot Operational Management
- Lead full depot operations including warehousing, secondary distribution and administration.
- Ensure all deliveries are executed accurately, timeously and according to company standards.
- Maintain optimal stock levels aligned to prescribed working capital parameters.
- Monitor daily operational KPIs and implement corrective action where required.
- Ensure effective route planning and load optimisation.
- Drive depot productivity and eliminate operational inefficiencies.
MINIMUM QUALIFICATION AND EXPERIENCE
- Grade 12 with a Diploma in Materials Management or Transport Management with a minimum of 8 years’
experience in FMCG Distribution / Materials Management or Transport Management.
OR
- Degree in Transport Management, Distribution, Logistics, Supply Chain or related field with a minimum of 5 years’ in a supervisory/management role.
- Experience in fleet control, depot administration and stock management.
- Experience in Health & Safety Management will be an added advantage.
- Computer literate with a good mastery of Microsoft Outlook, Word and Excel.
- Proficiency in English (Written and Spoken).
- Valid Code B driver’s licence.
- Code CE licence will be an added advantage
- Forklift licence will be an added advantage.
- Namibian Citizen.
Closing Date: 29 October 2026
