To provide efficient administrative and procurement support to the Logistics Department by managing the purchase order process from requisition to payment, ensuring accurate SAP processing, maintaining fleet maintenance administration, and providing timely reporting. The employee will ensure that all purchase orders, quotations, invoices, and supplier statements are accurately reconciled and processed while maintaining effective communication with internal departments and suppliers..
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KEY ACCOUNTABILITIES:
- Capture and process Purchase Orders (POs) accurately in SAP.
- Ensure all Purchase Orders are correctly authorised and comply with company procurement policies.
- Process Goods Receipts (MIGO) in SAP upon receipt of goods and valid supplier invoices.
- Resolve discrepancies between quotations, Purchase Orders and invoices.
- Liaise with Finance regarding payment queries and supplier account reconciliations.
- Engage regularly with Department Team Leaders regarding Purchase Order requirements.
- Track maintenance activities and update SAP records.
- Generate Purchase Order status reports from the ZOTIF report.
- Assist Department Team Leaders with the completion and submission of One-Time-Vendor (OTV) and Vendor Applications.
- Support the Logistics Department with general administrative duties.
- Maintain accurate procurement records and filing systems.
- Plan trip logistics and obtain the required documentation to transport goods.
- Create SAP Plant Maintenance (PM) Orders for fleet assets.
QUALIFICATIONS & EXPERIENCE
- Grade 12 (Matric) or equivalent.
- Diploma in Logistics, Supply Chain, Procurement, Business Administration, or a related field will be advantageous.
- At least 3 years’ experience in logistics administration, procurement administration, or a similar role.
- Experience in fleet administration will be advantageous.
- Proficiency in Microsoft Office, including Excel, Word and Outlook.
Preferred / Advantageous Qualifications
- Experience in Purchase Order (PO) administration and supplier reconciliations.
- Experience using SAP ERP, particularly purchasing and MIGO transactions.
The company ONLY accept applications vis their career portal. Interested candidates can apply via the link below:
Apply online via: O&L Career Portal
