Officer: Document Control – SWAKOP URANIUM

MAIN PURPOSE OF THE JOB:

To assist the Heap Leach Construction team by performing clerical duties, presenting information in a manner which identifies data inconsistencies, promoting their immediate resolution and to facilitate controls on the project planning, scheduling and control systems.

Key Performance Areas:

• Maintain register of all policies, procedures and work instructions and ensure documents are updated before expiry dates.
• Maintain the electronic document archive for the project and liaise with each engineering discipline as a central point of communication.
• Maintain the hard copy document archive and ensure all legal documents are filed and scanned electronically.
• Receive and issue official documents between contractors, the client and any other third party involved in a project.
• Set up and coordinate all necessary meetings between client, contractor and any other third party.
• Act as minute taker for meetings and distribute minutes timeously.
• Act as the central and main correspondent for any correspondence between all parties of the project and file all correspondence appropriately.
• Create purchase requests for services and goods as required by the project and monitor all requests.
• Create work orders applicable to each discipline to EUDs and monitor each work order.
• Receive and distribute all invoices, IPCs, payment requests and file appropriately.
• Arrange on-boarding documents, site access permits, medicals and site inductions for external stakeholders.

Requirements and experience:

• Grade 12 or current NSSCO with 20 points over 5 subjects.
• Bachelor’s Degree in Record Management/ Document Control/ related field.
• 3 years’ experience with implementation of a document & records management system.
• SAP Experience is a distinct advantage.
• Mandarin literacy will be a distinct advantage
• Valid Code B/BE Driver’s License.