An excellent career opportunity exists for interested and qualified candidates to apply for the following position at Namib Mills (Pty) Ltd in Windhoek.
PRIMARY PURPOSE OF THE POSITION
To supervise and control the centralized vehicle tracking and monitoring function as the primary source of fleet visibility and performance management across logistics operations. The role ensures accurate data, effective exception management, and actionable reporting, while coordinating fleet compliance, tracking asset lifecycle, and associated financial processes (including supplier account verification and payments). The position supports operational efficiency, regulatory compliance, and cost control through structured systems management and cross-functional coordination between Logistics, Finance, and operational departments.
KEY FUNCTIONS AND RESPONSIBILITIES
- Fleet Tracking & Monitoring Control
- Supervise and manage the centralised vehicle tracking and camera systems across all departments.
- Ensure full visibility of fleet movement, driver behaviour, and operational performance.
- Oversee accurate setup and maintenance of vehicle, driver, and tracking data.
- Monitor driver behaviour trends and identify operational risks and exceptions.
- Ensure fuel usage monitoring and highlight inefficiencies or irregularities.
- Provide comparative performance insights across departments to drive accountability.
- Tracking Infrastructure & Asset Management
- Coordinate the de-establishment and re-establishment of tracking units across the fleet.
- Ensure tracking equipment is correctly installed, removed, and reallocated in line with operational requirements.
- Maintain the tracking asset register and ensure accountability of devices.
- Liaise with service providers to ensure system uptime and performance.
- Financial Coordination & Account Control
- Coordinate Vivo invoices and statements with all relevant departments.
- Ensure accurate allocation, verification, and timely submission for processing.
- Monitor and follow up to ensure payment of all company accounts within agreed terms.
- Identify discrepancies and escalate unresolved issues.
- Support cost control through tracking-related expenditure analysis.
- Vehicle Compliance & Licensing Management
- Take ownership of and coordinate all company vehicle licensing, renewals, and statutory compliance requirements to ensure uninterrupted fleet operations.
- Proactively manage vehicle licence expiry dates and roadworthy certification schedules to ensure 100% legal compliance and prevent operational disruptions, penalties, or vehicle downtime.
- Oversee the completion of all roadworthy inspections, legal documentation, and regulatory requirements for NMI vehicles within prescribed timeframes.
- Ensure all licensing fees, statutory payments, MDC charges, and related documentation are submitted, processed, and completed before due dates.
- Maintain accurate and up-to-date compliance registers and implement effective monitoring controls to proactively identify and address upcoming compliance requirements.
- Liaise with relevant authorities, regulatory bodies, testing centres, and service providers to ensure continuous compliance and the timely resolution of licensing or roadworthy-related issues.
- Escalate non-compliance risks, overdue renewals, and potential operational threats to management timeously and recommend appropriate corrective actions.
- Manage and coordinate all MDC charges, including verification, allocation, reconciliation, reporting, and follow-up of outstanding charges with relevant departments and service providers.
- Ensure MDC charges are accurately processed, supported by relevant documentation, and allocated to the correct cost centres within agreed timelines.
- Support fleet governance initiatives by ensuring all vehicle compliance, licensing, MDC charging, and statutory records are accurately maintained, auditable, and readily available for inspection or review.
- Reporting & Data Governance
- Compile and deliver accurate and timely reports to management.
- Ensure integrity and accuracy of all tracking and operational data.
- Develop and maintain dashboards for monitoring key fleet KPIs.
- Draft and maintain SOPs, workflows, and system controls.
- Use data insights to support operational and strategic decisions.
- Training & Systems Utilisation
- Drive effective system adoption across all departments.
- Train users on tracking systems functionality and best practices.
- Ensure adherence to standard operating procedures.
- Promote optimal utilisation of tracking and monitoring technologies.
- Supervision & Performance Management
- Supervise the centralised tracking function and coordinate activities.
- Allocate tasks, monitor performance, and drive accountability.
- Ensure productivity, discipline, and adherence to company policies.
- Identify training and development needs within the function.
- Continuous Improvement & Optimisation
- Identify inefficiencies in fleet tracking, compliance, and reporting processes.
- Recommend and implement improvements to enhance visibility and control.
- Drive standardisation and best practices across departments.
- Support broader logistics optimisation initiative.
- Ad Hoc Duties
- Support logistics and operational projects as required.
- Perform additional duties as assigned by Management.
MINIMUM QUALIFICATION AND EXPERIENCE
- Grade 12 (NQF4).
- Bachelors Degree (NQF7) in management sciences with a minimum of 3 years’ experience in logistics, transportation or supply chain management, preferably within an FMCG environment.
- Experience in vehicle tracking will be an advantage
- Proficient in English (Written & Spoken).
- Computer literacy (MS Word, Excel, Outlook)
- Knowledge in Accpac
- Must be willing to travel
- Valid code B drivers licence
- Namibian citizen.
Closing Date: 26 October 2026
